Virtual events & spaces that your participants will love

From all-staff events to conferences & workshops, we help organizations produce customized, memorable and playful virtual events & spaces for their attendees

OUR EVENT SPACES

We build intuitive & special virtual spaces for your event

Are you planning a virtual event that should be engaging and intuitive for the participants?
Our custom virtual event solutions are created to provide the attendees with experiences that are interesting and easy to use, while keeping the goals of the organizer at the center. There is a lot to think about when organizing an online gathering:

Will the guests be comfortable with the new technology?

What is the best way to introduce them to each other and motivate them to interact?

How to design the event so that the participants are having fun?

Which format can serve the content best?

This is where we can help. We support professionals who are looking for “something different” for their online event. With a mix of experience & learning design, playfulness, event facilitation & management, software, and art, we help your online event stand out for your invitees.

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Some of our clients

HAVE A LOOK AT OUR CASE STUDIES

Department “all-hands” staff networking event

We produced a 3-hour virtual meeting for Goethe Institut where 120 members of one staff department had a chance to meet each other and network with their colleagues in the virtual “trade-show” setting.

Besides the “water cooler” areas for informal connections, we created 6 dedicated sub-department rooms where the participants could learn more about the workings of each of the branches.

Team building with insights on communication for the business unit

A group of 30 staff members of a business unit of Lingoda – a technological scale-up – came together for a 2.5 hours team building event, focused on providing the attendees with a meaningful and interactive way of getting to know each other.

They had to work together to solve a series of puzzles on a space station, accompanied by our facilitators who helped them to ease into the platform and reflect on their communication skills.

An interactive meeting space for regular project team meetings

For a group of students from OCAD (Ontario), Harvard (Cambridge), KHM (Cologne), and organized by Goethe-Institut Washington we co-created a space where transatlantic interdisciplinary dialogue was held around memory culture.

Throughout a year, around 30 of them met during 6 official meetings to work on the project and used the space in between for checking-in: ultimately further developing the space itself and coming up with new approaches to teach the topic.

A fully remote world-cup championship venue

For the Red Bull Rubik’s Cube World Cup we produced and hosted a fully-online publicly streamed World Cup experience. Over the course of two days, 30 best Rubik’s Cube solvers from around the world competed for the top spot, and used the time in between to hang out in 7 different areas of the virtual venue with a crowd of 80: other contestants, judges, and organizers of the event.

A set of escape rooms for interactive learning in small groups

We created a series of virtual “escape rooms” that language teachers at the Goethe-Institutes of Canada use to have their students come together in small groups, experience cultural learnings in an interactive way, and practice their language skills by collaboratively solving the puzzles.

The rooms are built in a way that a class of 25 students in groups of 4-6 can independently participate in them.

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STEPS TOWARDS YOUR

CUSTOM SOLUTION

 

Kick-off

We start by understanding your goals and the scope for the virtual solution.

 

Event design

Building on your goals, we draft a potential solution for the experience design.

 

Map creation

Next up: design, production or adaptation of the virtual space that will be used for the event.

 

Onboard-ing

Onboarding sessions for all the key stakeholders and helping with the production of onboarding materials for participants.

 

Space usage

Voilà! At the event, we can support with a range of event delivery services, ranging from moderation and facilitation to technical support.

CLIENT TESTIMONIALS

Our aim is to create space for the members to network, collaborate and learn from each other. During COVID, we faced all the zoom, skype etc fatigue. I wanted to organize sth that would be differently organized, still online, but innovative. I was amazed how many emotions (the space) created (among the participants). Also, as Diesis, we want to keep innovating and using such platform was an important message that we are innovators and we are trying new things, new ways, new approaches.

Marta Bruschi

Community Engagement Senior manager, Diesis Network

FAQ

Technology: What are the technical requirements from the participants?

Besides a fair internet connection (10 Mbps download / 3 Mbps upload), the participants access the space using their internet browsers (Google Chrome, Firefox, and Safari) from their computers (laptop or desktop) with any operating system (Windows, Mac OS, Linux). For the full experience they need a computer with access to camera, microphone, sound, and a keyboard (it is possible to access the map via mobile or a tablet, but they will have very limited access). There is no need for them to download or install any additional software, or create new user accounts for this.

Usability: How hard is it for the participants to learn how to use the space?

In our experience: not very hard. We worked on events with people with varying degrees of technical knowledge, and, when needed, we host intro sessions before or at the start of the event and provide ongoing troubleshooting support so that everyone feels comfortable at the event. Once the basic principles of how everything works are understood – it goes smoothly from there on.

Audience Size: What are the best sizes of the audience at the event?

So far we worked on developing spaces for hosting up to 500 people, but to make the most out of the potential for interaction and participation we recommend the audience size of 15 to 150.

Preparation Duration: How long does it take to prepare an event?

Roughly: anything between 2 weeks and 6 months, depending on factors such as the amount of customization, size of the group, and the program. Once we scope the details we can make an estimate based on our experiences so far.

Pricing: What is the price of the event preparation and production?

We calculate the costs based on the scope and details of the event: using a template or a custom map, audience size, amount of pre-event onboarding needed, additional event services (e.g. agenda design, facilitation, moderation, tech support, session recording). We are happy to jump on a call to understand the details of your event and to provide you with a quote.

Localization: In what languages do you do events?

We can do the project management, facilitation, moderation, and technical support in English and German, but in the past we’ve had good experiences of working with external or client (in-house) event staff from around the world who ran the events in their local languages.

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WHO WE ARE

Our roots are in play and learning research.

We are a team of creatives, techies, and event organizers who are passionate about mixing playfulness, technology, and learning to create solutions for how people meet, learn & grow.

Besides virtual events and spaces, since 2014 we have created over 30 playful solutions with established organizations from around the world, ranging from tools and experiences for group learning, to self-development apps and educational escape rooms.

We are physically based in Vienna (Austria), but we love meeting new people in our virtual office – reach out to say hi! 🙂